Careers - Transaction Coordinator
Rock Star Real Estate Transaction Coordinator – For High-Powered Real Estate Team
Who We Are:
The Atha Team helps more families move than any other team in Montrose, Colorado. We believe real estate is about more than buying and selling homes, it’s about creating lasting wealth and opportunities for our community. We are guided by a simple credo: we do the right thing, we communicate with honesty, and we own our results. We work hard and play hard, enjoying a balance that allows us to serve our clients at the highest level while flourishing personally.
The Opportunity:
We are looking for a Transaction Coordinator who is more than just an admin; we need a partner in our mission. You will act as the liaison between real estate agents, clients, lenders, and inspectors, ensuring that the contract-to-close process is not just “completed,” but executed with excellence.
You are the calm in the storm. You are the person who predicts and prevents issues before they ever reach the client.
Who You Are:
• Humble: You have a servant’s heart and are willing to do what it takes to help the team win. You define success by the team’s success, not just your own.
• Hungry: You have a desire to grow professionally and personally, improve systems, and take massive action. You don’t wait to be told what to do; you see a need and fill it.
• Emotionally Intelligent: You can read a situation, listen actively to a stressed client, and communicate with warmth and reassurance.
• Detail-Obsessed: You understand that in real estate, details are not just paperwork—they are legal protections for our clients’ wealth.
Key Responsibilities:
• Contract-to-Close Management: Manage the entire transaction process from contract acceptance to closing, acting as the central hub of communication for all parties (Agents, Clients, Lenders, Title, etc.).
• Proactive Problem Solving: Predict potential roadblocks and resolve issues with lenders, appraisers, or inspectors before they delay a closing.
• Compliance & Integrity: Rigorous file compliance and management, ensuring every document reflects our standard of honesty and accuracy.
• Client Communication: ensure all parties are informed of important deadlines and tracking, providing a “Raving Fan” level of service so clients feel supported every step of the way.
• System Optimization: Assist the Director of Operations in maintaining and improving our operations manual and back-office support systems to drive efficiency.
Required Skills & Qualifications:
• Experience: 4+ years in a professional administrative role. 1+ year of service experience required.
• Real Estate Knowledge: A Colorado Real Estate License is highly preferred.
• Tech Savvy: Proficiency in CRM systems, Google Suite, and real estate transaction software is essential. Technology should be second nature to you.
• Communication: Strong written and oral communication skills are non-negotiable. You must be able to write professional, warm emails and handle difficult phone conversations with grace.
• Resilience: The ability to prioritize tasks in a fast-paced environment and remain calm under pressure.
What We Offer:
• A culture that feels like family, where we lean on one another to pursue excellence.
• The opportunity to work with the highest-producing team in the region.
• A supportive environment that values work-life balance.